tl;dr: tempo of booking, prepping and running open table games
Take on Rules wrote
My Procedure for Facilitating Open Table Gaming and cast a light on a very different gaming set-up to my own so I thought I would document how things are running here in Vienna.
As per Gorgon Bones best practices - though this allows me to hit the trifecta of
Record your hobby experience,
Introduce others to your hobby and
Participate in a hobby community.
Sequence
Long-lead (long beforehand)
- program up the slots in the Meetup group with generic 'visit our forum' links
- pull down pre-gens from the Brancalonia site, print them
- block out Friday nights on my calendar
- put up a setting brief on the forum
D-5/7 - forum opens for the next session
- confirm venue - 99% of the time it is our usual, occassionally we skip to somewhere else. This usual is a club-house for wargamers/card gamers that we connected with last year after a few years of cafe gaming. It is a bit out of the way but cheap. Lots of big tables, a fair amount of seats
- watch for the next Friday thread to go up on the forum; jump on and say if I'm going and what I'll be running/playing. we fill quickly these days so getting in early is important
- usually I run, copy/paste my little Brancalonia pitch
- update the Meetup entry for this date with a link to the specific forum thread
- tweak post-session summary from last time to make a new entry on the campaign log
D-2/5 - prep the session
- of an evening I prep for the game - read the content, write my own timeline
- spot any recurring NPCs, factions or the like for
Conservation of NPCs
- one of the forum organisers will tot up the attendees, list the DMs, the players who have expressed a preference for a DM and who is left
- check who I have at my table -
any repeat players and any hooks to work in
D-1/Gameday
- pack my go-bag off
my checklist
- leave work, big coffee in a thermos for at table, small coffee and muffin for on the way
- get to the venue, check my name off and pony up my €3, find a seat and drag it to the table
- help match open seats with stray players once I get there
- change into my Brancalonia t-shirt because I've got one